Identità
Single Permit applications, filled by overlay on the original forms.
- ELU/FM-011 position description
- ELU/FM-038 declaration of suitability
- Zipped submission pack
TCN paperwork · Malta · on a schedule
Documents in. Forms out. Nothing expires unseen.
TCN Automate turns employee records into filled Identità, Jobsplus and Transport Malta forms, runs the renewal schedule and logs every message it sends. For agencies and HR teams with third-country nationals at volume.
Morning runExample log · 09:00
- 09:00:01scan expiry dates · 214 employeesok
- 09:00:02renewal pack · residence permit · 3sent
- 09:00:02renewal pack · TM tag DPA14 + DPA16 · 1sent
- 09:00:03Jobsplus engagement · 2 starters · due 4 wdto do
- 09:00:03expiry list → office WhatsAppdelivered
- 09:41:07submission pack · M. Santos · 12 filesbuilding
90 → 3days: TM tag alerts at 90, 60, 30, 14, 7 and 3 days before expiry
3 moahead: residence permit renewal pack to the employee
4 wdJobsplus engagement and termination deadline, tracked
12 hbetween automatic checks of MTCA and DSS rules
What runs automatically
Triggers, actions, channels
Each automation has its own switch per company. Off is always an option.
| When | What happens | Channel |
|---|---|---|
| Residence permit expires in 3 months | Identità renewal pack with a personal upload link | WhatsApp · email |
| Transport Malta tag expires in 1 month | DPA14 renewal and DPA16 employer declaration, signed and stamped | WhatsApp · email |
| Any document close to expiry | Morning list of ID cards, licences and tags, soonest first | WhatsApp to office |
| Payroll finalised | Each employee gets their payslip PDF | |
| Termination recorded | Termination letter to the employee, Identità and Jobsplus notices on the to-do list | WhatsApp · email |
| December payroll finalised | Each employee gets their FS3 |
Generated documents
Official forms, filled from one record
Transport Malta
Driver's permit (tag) forms with the employer declaration and signatory ID attached.
- DPA13 new tag
- DPA14 tag renewal
- DPA16 employer declaration
MTCA and DIER
Payroll returns and agency licence paperwork.
- FS5 monthly, FS3 and FS7 annual
- FSS e-lodgement F3 and SS files
- DIER letters and sworn declarations
How it works
Four stages
Import
Load employees from CSV or add them one by one. Pay, tax and permit fields on one record.
Validate
Missing fields, documents and expiry dates are flagged before anything is generated.
Generate
Forms are filled, signed and stamped; packs are zipped and ready to submit.
Schedule
Expiry dates and payroll events drive every renewal and message from then on.
Interfaces
Connects to what you already use
- WhatsApp Business Cloud APIMessages go out from your own approved business number and templates.
- Your email serverDocuments and renewal packs are sent through your company's SMTP settings.
- NFC clock-inTags at each site and a 300 m geofence feed timesheets, with an API for mobile apps.
- CSV in, Excel and CSV outEmployee import, payroll register, bank payment file and backups.
Questions
Short answers
Does it submit to government portals?
No. It generates the complete, signed packs and tracks status; your team submits through the official portals and records the reference.
Can we switch automations off?
Yes. Every automatic message has its own switch per company, and all are off until you turn them on.
Who receives the messages?
Employees get their own documents only. The office list goes to the numbers you set in Settings.
What does it cost?
It depends on your headcount and volume. We cover it on the demo and confirm it in writing.
Watch one run, end to end
Fifteen minutes on Zoom: an employee record in, filled forms and scheduled renewals out.